KSeF invoice dispatch system with archive and UPO confirmations

A server-based KSeF dispatch gateway for accounting and ERP systems: automatic and manual invoice sending, status checks, copies, UPO storage, multi-company support and API integrations.

E-invoicing and ERP integration

KSeF invoice dispatch system with archive and UPO confirmations

A KSeF dispatch system should be treated as an integration layer between accounting software, ERP systems and the national e-invoicing workflow: queueing, status checks, copies, UPO confirmations and API control.

Gateway for accounting systems and ERP

The service can integrate with existing systems such as WF-Mag or other accounting/ERP platforms, using connectors, file exchange or a dedicated API.

Automatic and manual invoice dispatch

Invoices can be sent automatically from the business system or manually by an operator when a company needs approval, correction or staged migration.

Status checks, archive and UPO

The system stores technical copies, checks invoice states, keeps UPO confirmations and can return confirmations back into the accounting or ERP system.

Many companies, many NIPs, one controlled service

The architecture can support multiple companies, NIP identifiers, permission models, logs, monitoring, backup and clear responsibility for integration failures.

Decision signals

Best fit

accounting departments, accounting offices, multi-company groups, ERP users and firms needing a controlled KSeF integration layer

Core functions

automatic dispatch, manual dispatch, status checking, UPO archive, copy storage, multi-NIP support and API

Infrastructure

Cloud Pro, VPS, dedicated server, managed SaaS, backup, logs, monitoring and server administration

Search intent

KSeF integration, KSeF gateway, UPO archive, KSeF API, WF-Mag KSeF integration

Frequently asked questions

Can KSeF dispatch integrate with WF-Mag or another ERP?

Yes. The integration can use a connector, file exchange or API, depending on how the accounting or ERP system exposes invoice data and confirmation fields.

What is stored besides the invoice status?

The system can store a copy of the sent document, technical logs, processing status and UPO confirmations returned from the workflow.

Can one system handle many companies or NIPs?

Yes. The architecture can support multiple companies, NIP identifiers, access roles, queues and reporting views.

Can UPO be returned to the ERP system?

Yes. The integration can inject or synchronize UPO confirmation data back into the ERP/accounting system when the target system supports it.